QUESTION
How does NYCHA track micro purchase Contracts?
1:26:58
·
119 sec
NYCHA utilizes its Oracle system and data analytics to track micro purchase Contracts, ensuring compliance and identifying trends.
- NYCHA's Oracle system manages all procurement from requisition to payment, aided by a performance management unit established over the last 2 years.
- Data analytics tools extract information from the Oracle Financial System, analyzing trends and spend patterns among vendors and developments.
- Compliance reviews and monthly meetings are conducted to assess risks and ensure quality assurance within the procurement program.
- The tracking process involves collaboration between the procurement and compliance teams to enhance oversight and efficiency.
Chris Banks
1:26:58
How do you track these Michael Purchase Contracts?
Lisa Bova Hiatt
1:27:03
So we track them in two ways.
1:27:05
First, our chief procurement officer can talk about the way that they track micro purchases, and then we should turn it over to our compliance unit who can talk about the way that they track them.
Sergio Paneque
1:27:19
So specifically within our ERP system, our Oracle system is what we use for purposes of procurement and all requisitions are entered into the system and managed through from requisition to payment.
1:27:36
And then as part of our reengineering over the course of the last 2 years, we've established a performance management unit that has seen what the trends are for the purposes of micro and small and our requirements.
1:27:52
In order to more effectively manage our portfolio of contracts that we are making available to the development.
Brad Greenberg
1:28:01
Just to there's also been a lot of data tools, I think someone asked about data analytics.
1:28:05
So we with the procurement team, have developed a lot of tools to pull information out of the Oracle Financial System, requisition by requisition, and look at trends.
1:28:15
So we look at whether particular vendors being utilized, relatives to other vendors, whether there is a development that has a particularly high amount of spend, what their average spend is per micro purchase, And so when we did our our review in 2022, we basically pulled down the information that way and ran some analytics against it and picked vendors and developments based on where we saw high averages, which is why one of the recommendations DLI put in their Fortune recommendations was for compliance and quality assurance to kinda continue that process.
1:28:43
So we have Now monthly meetings with Dan and his team, where we go over the analytics, the report, and we also go into, you know, individual data.
1:28:52
So I think it's gonna be a good tool we'll use in the future to identify where there's risk in the program.