QUESTION
How does the Department of Records And Information Services (DORIS) handle staffing challenges and material transfers in the digital age?
5:03:28
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164 sec
Pauline Toole, Commissioner of the Department of Records And Information Services (DORIS), discusses the efficiency gained through digital records transfers and an innovative project utilizing interns to create an app for accessing information about street and park renamings.
- Indicates that digital records transfers reduce the need for physical document movement.
- Reveals the implementation of deep cold storage in the Azure cloud for holding records until they can be processed.
- Mentions the possibility of consulting with the Office of Management and Budget (OMB) should staffing needs arise due to increased records volume.
- Announces plans for developing an app to access information on street and park renamings, with the project powered by interns and expected to have a prototype by the end of the summer.
Gale A. Brewer
5:03:28
My question is, In terms of staff, one of the issues, as you know, is just trying to get the individuals who are leaving or the agencies or whatever.
5:03:39
Culmination of material to Doris.
5:03:41
So that's the staff issue, I would assume.
5:03:44
And time consuming.
5:03:45
Is that something that maybe was needs to be a new need because you're gonna have a lot of council members leaving, you know, with term limits, it becomes even more challenging, I think, in terms of and I know I happened to know mister chair who did or did not.
5:04:02
Yeah.
5:04:02
Their records for the last administration.
5:04:05
No telling Gail.
5:04:06
I won't tell, but I know exactly who did or did not.
5:04:09
And I brought by boxes.
5:04:11
So I am very, very, very, very believer in archives.
5:04:14
Yes.
5:04:14
At this agency, I don't take credit for a lot, but I did saved this agency when Mister Bloomberg wanted to merge it with Decast.
5:04:21
And I said, he'll know, and thank God because he have a great staff.
5:04:25
So That's my question.
5:04:26
In other words, that's that's very that would maybe would be considered a new need.
5:04:31
Is that something that you can do with existing staff?
5:04:33
Or you're gonna try to get more?
Pauline Toole
5:04:35
Well, one of the really great things about having records more indigently is the transfer process becomes so much easier because you don't have to move boxes and boxes of content.
5:04:47
And are the direct
Gale A. Brewer
5:04:48
Unless you're like the 2 of us with the paper.
Pauline Toole
5:04:51
Go ahead.
5:04:52
And the direct and we can accommodate paper as well.
5:04:55
The director of the archives has done a really splendid job and putting together a a a cold deep cold storage in the Azure cloud to intake records of they can be held up until the point when the collection can be processed by Archivist.
5:05:12
So you know, as we identify the volume of records that will be brought in, we'll certainly, you know, work with OMB if there is a staffing need.
5:05:23
But I also wanna return to the first comment you made about posting the information of people for whom streets and parks have been renamed.
5:05:32
We are on target to have the 117 pieces of information from the most recent counsel legislation
Michael J.Ryan
5:05:44
Mhmm.
Pauline Toole
5:05:44
On the web.
5:05:45
But I think you'll be happy about this.
5:05:47
We have a very ambitious plan to develop an app so a person could be on the street corner and tap on the location and get the information.
5:05:58
Now it's gonna take us a little time and it's all intern power gonna be powered by interns on this.
5:06:03
But I think it's doable, and we should have a good prototype by the end of the summer.
Gale A. Brewer
5:06:08
Congratulations.
5:06:09
That's great.
Pauline Toole
5:06:10
We hope.
Gale A. Brewer
5:06:10
That's very, very exciting.