QUESTION
What is the impact of the delayed implementation of electronic record management?
4:54:39
·
60 sec
Commissioner Pauline Toole describes the impact of the delayed implementation of electronic record management as primarily affecting agency level record accumulation due to non-compliance with retention schedules.
- Agency record accumulation continues without adherence to their records retention schedules, delaying disposal processes.
- The city's agreement with Microsoft ensures ample cloud storage, avoiding increased storage costs.
- Despite sufficient cloud storage, the delay hampers efficient electronic record management.
- Disposal processes that require multiple levels of authorization are delayed, leading to an increase in stored records.
Lincoln Restler
4:54:39
How would you help us kind of quantify the impact of the delayed implementation?
4:54:46
Like, what is how will this
Pauline Toole
4:54:48
be felt?
4:54:50
Well, I think it will be felt at the agency level because they'll continue to accumulate records without following their records retention schedule, which outlines how long any type of record should be retained and then triggers a disposal process that requires multiple levels of authorization.
4:55:12
So they will hold the records and they will there will be more records that are stored.
4:55:17
Now the city's agreement with micro soft gives the large quantity of of cloud storage for each account.
4:55:28
So it's not like it's going to run the cost of Microsoft storage up, but it will delay, you know, the efficient management of those electronic records.