Q&A
Accommodations and processes for provisional employees facing civil service exam requirements
1:25:19
·
162 sec
DCAS representatives explain the accommodations and processes in place for provisional employees facing civil service exam requirements. They discuss the legal framework, timelines, and options available to current city workers.
- Katrina Porter explains that provisionals must be replaced within 2 months of list establishment, as per civil service law
- DCAS offers late filing options for employees who missed the application period
- A selective certification process gives current city employees with at least one year of service an advantage in applying for positions
- DCAS provides Civil Service 101 sessions to educate employees about upcoming exams and the civil service process
Katrina Porter
1:25:19
Yeah.
1:25:19
So I do recognize how the civil service process can be a bit confusing, but it's governed by civil service law.
Lincoln Restler
1:25:26
Mhmm.
Henry Garrido
1:25:26
And
Katrina Porter
1:25:27
so the law states that, you know, provisionals have to be replaced when a list is established within 2 months of list establishment.
Carmen De La Rosa
1:25:34
Mhmm.
Katrina Porter
1:25:34
So it would be in the employee's best interest to just go ahead and take that examination so that they can, you know, pick up the civil service status that they need.
1:25:42
In the event, one provision that they do have so let let's say that, employee missed the app the the application process, we do, have, employees would have an opportunity to to do what we call late filing if they missed the application period.
1:25:58
But they would need to take that examination because they're serving in a competitive, class title.
Carmen De La Rosa
1:26:04
But my question is more about what accommodations are being made for those workers that are already in the agency to say, hey.
1:26:11
This exam is coming up.
1:26:13
In 2 months, we're expecting for you to have taken this exam in order to retain your job.
1:26:18
And then while this employee waits for the scoring and the results and all of that, will do they stay on?
Katrina Porter
1:26:25
Oh, yes.
1:26:26
Of course.
1:26:26
Of course.
1:26:26
So long as there is no active list, agencies, are fine to serve provisionally in that title.
1:26:34
One accommodation that we do provide city workers, it's a selective serve certification that gives, current city employees, who have at least 1 year of city service the opportunity to apply for that selective.
1:26:48
So that if the agencies wanted to call a a, a truncated, part of that eligible list Mhmm.
1:26:56
To reach the the folks that have been working in city government, they have the ability to do so.
1:27:01
Okay.
Carmen De La Rosa
1:27:01
I think that we need more clarity for the workers and that that is what is expected of them because I think that there's confusion in terms of, like, what is expected of them versus how this process plays out at the end of the day.
Kadian Outar
1:27:14
And I'll just add to that too.
1:27:16
One of the things that we do is, with the civil service 1 on 1 process is that we look ahead at the schedule and we work with the agencies that we know have, provisionals or utilize that title higher and send them communication, that, you know, we are hosting monthly civil service 1 on 1 sessions so that way their employees that are, in titles that are coming up, they can learn a bit more about what that process is, what the civil service examination is all about, get them familiar with, like, what is an education and experience test versus a multiple choice Mhmm.
1:27:47
And answer some of the questions, that they may have about that process.
1:27:51
We also know that the agencies themselves, work to notify their employees as soon as possible about the, upcoming exam.
1:27:58
So those folks are aware that it's available.
