Q&A
Discussion on DOE's use of different systems for contract management
1:30:38
ยท
79 sec
Councilmember Lee inquires about the Department of Education's (DOE) contract management systems, revealing that DOE uses multiple platforms for different types of contracts. Deputy Chancellor Simone Hawkins explains the current setup and future plans for centralization.
- DOE uses Passport for family child care network contracts and Vendor Portal for other contracted programs.
- These systems are not linked, causing potential difficulties for providers managing multiple contract types.
- Hawkins indicates that DOE is working to develop a centralized system for all their contracts in the future.
Linda Lee
1:30:38
So if I'm not understand if I'm understanding correctly, you guys are not on the passport system because I know it went from Venex to HHS and now it's passport and then you guys are on a separate system?
Simone Hawkins
1:30:47
We are in Passport for our family child care network contracts then we are in vendor portal for the other contracted programs.
Linda Lee
1:30:53
Okay so for the other wait I'm sorry what was it?
Simone Hawkins
1:30:55
Vendor portal.
Linda Lee
1:30:56
Vendor portal, okay so how is that linked to passport?
1:31:00
So if I'm a provider that's doing multiple contracts and programs, how am I able to see transparently where things are at in terms of payments, know where the delays are?
Simone Hawkins
1:31:09
So those systems are not linked and so if I may Ingrid use you as an example if you don't mind, Nuestros Ninos has both CBO contract, a center based contract which is processed through vendor portal.
1:31:24
So they would go through there to assess their enrollments, their invoices, their attendance through that system for that specific program.
1:31:32
For their family child care network contracts they would go through passport to assess those.
1:31:37
Those systems do not speak to one another, are separate and they manage different contracts.
Linda Lee
1:31:41
Right, so how do we get them to speak to each other?
Simone Hawkins
1:31:44
That is not our intention, right.
1:31:46
And so we do not in New York City Public Schools manage passport that is managed by a separate agency.
1:31:51
Our hope is to have all of our contracts in one centralized system and so we're working to develop that now.
Linda Lee
1:31:57
For DOE or you mean DOE or at the city entirely?