Q&A
Process for modifying contracts and seat configurations
1:12:04
ยท
106 sec
Council Member Rita Joseph inquires about the ease and timeline of modifying contracts and seat configurations for early childhood education providers. Deputy Chancellor Simone Hawkins explains the complexities and considerations involved in this process.
- The process depends on the type of contract (e.g., early learn contracts vs. birth to five contracts)
- City-leased sites are required to provide an Extended Day/Year (EDY) option
- Modifications must consider equity, fair procurement processes, and potential liability
- Each request is assessed individually based on the award pipeline, current offerings, and community needs
- The timeline for decisions can range from a few weeks to a few months, depending on the details
Rita Joseph
1:12:04
Earlier, DC Hawkins you talked about having these type of seats.
1:12:09
How easy is it easy to modify these contracts?
1:12:13
No.
1:12:13
How long does it take in case I have a contract and I say you know what I can't serve this population, how can what can I do with the contract and how long can I turn that around?
Simone Hawkins
1:12:22
Yeah, so it depends and so for instance you know some of the just kind of focusing on the five, some of them are on old early learn contracts and again mentioning that those are renewed on an annual basis.
1:12:35
Others we competed for the birth to five contract and on those and on the five year track.
1:12:40
And so really dependent upon the terms and conditions in each of contracts, we are limited with how and which seats we can provide at those sites.
1:12:49
Specifically with city lease sites, are required to provide an EDY option and so fully eradicating that in those in those sites is not an option.
1:12:59
And as we know our communities are changing many families may want school day school year, that's not an option under the current contract.
1:13:06
Also, we have folks who did apply but did not get awarded and so in you know in the sake of equity and a fair procurement process, if we said as a result we didn't know extend an award to a certain provider because there's either no need or fund availability, turn around and provide that to an existing contractor, we're opening up the city to potential liability.
1:13:25
And so when these requests come in, we have to look at it one by one to assess where they were and the kind of award pipeline, what they have currently and then what the community might need based on our data.
Rita Joseph
1:13:37
I have And sorry
Simone Hawkins
1:13:39
it can take depending sorry to answer your question depending on the details of that it can take from a few weeks to maybe a few months to make a decision.
Rita Joseph
1:13:48
Thank you.
1:13:49
Council member Stevens.