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Contract details and spending for MyCity development
1:30:48
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Council Member Gutiérrez asks for specific details about the contracts and vendors involved in MyCity development. Commissioner Fraser and Deputy Commissioner Choi provide information on the number of contracts, types of vendors, and overall spending.
- 67 contracts have been issued for MyCity development, with 58 of them being MWBEs (Minority and Women-owned Business Enterprises)
- The contracts include a mix of technology components (3-5 year contracts) and professional services (annual contracts)
- The total spend on MyCity development is approximately $60 million
- Fraser explains that the spending includes various components beyond just the portal, such as data bridge and open data integrations
- The development approach aimed to distribute work among multiple vendors, particularly MWBEs, rather than using a single large systems integration contract
Jennifer Gutiérrez
1:30:48
Excellent.
1:30:49
And and can you share how many contracts or how many vendors, excuse me, are are registered or are contracted with you all to work on my city specifically?
Matthew Fraser
1:31:02
For that, I would I would pass to the w our w commissioner free to do this.
Ruby Choi
1:31:11
Since its inception, there have been 67 contracts.
1:31:16
58 of them were MWA's.
Jennifer Gutiérrez
1:31:20
Great.
1:31:22
And of the 67 contracts, is there a particular feature of the portal that is utilizing more of these vendors than others?
Ruby Choi
1:31:36
So, like, the CTO said, we use vendors and in house staff for all of the different services and platforms.
Jennifer Gutiérrez
1:31:44
Do you remember me?
Matthew Fraser
1:31:46
Sorry.
1:31:47
So in terms of the vendor distribution on which specific components.
1:31:51
I think that for us, when you look across the spectrum, it isn't that any one particular is heavily subsidized by the vendor community.
1:32:00
We are, I'd say, this is a fair distribution across the board.
1:32:05
And key capabilities where we need support.
1:32:09
There isn't any one specific area of the development from my city that is more heavily subsidized than another.
Jennifer Gutiérrez
1:32:18
And was there an RFP?
1:32:19
I'm so sorry.
1:32:20
Is there an RFP that went out for the the app?
Matthew Fraser
1:32:24
Yeah.
1:32:24
So many many of the components that we have MWD part participation in each one of those required and RFP to go out, so a vendor to respond, to fill that require that request.
1:32:35
And
Jennifer Gutiérrez
1:32:41
does the duration of the contract I guess, what what are the durations for some of the contracts?
1:32:46
Are they all because what were all it was 1 RFP.
1:32:49
Correct?
Matthew Fraser
1:32:49
Yeah.
1:32:50
No.
1:32:50
So in in some cases, there there were there were multiple, and the duration of the contract contract heavily depends on the component.
1:32:58
Some of the technology components of the contract due to alignment with capital eligibility are somewhere between 3 to 5 years, the professional services contracts and some of them run year to year.
1:33:10
One of the things that we want to do is part of building this process.
1:33:13
And as Council had requested and as the mayor has committed to delivering higher use of our NWD partnerships.
1:33:20
Instead of launching 1 massive systems integration contract in this space, we chose to take components of this inform it out to the MWDB community so that we can distribute part of the city spend to ensure that those areas also got also got part of this contract work.
Jennifer Gutiérrez
1:33:38
And how long are are some of those contracts?
Matthew Fraser
1:33:41
The pro services contracts tend to run on an annual basis and the technology contracts tend to run on a multiyear for the actual components themselves.
Jennifer Gutiérrez
1:33:55
And Could you share so and then the that you started working with vendors or contracting out since 2022 since the the announcement or or run?
Matthew Fraser
1:34:07
Yeah.
1:34:07
So since since a lot of the development work began in mid 2022, And I'd say between then and now that that work has been continuous.
Jennifer Gutiérrez
1:34:17
And do you have a sense of what the total cost has gone out to vendors?
Matthew Fraser
1:34:21
So the total to the vendors in particular, we would have to get a specific breakdown for you in that space.
1:34:29
The total in the my city the total in the my city universe total spend aggregate is about 60,000,000 in terms
Jennifer Gutiérrez
1:34:38
of 60,000,000.
Matthew Fraser
1:34:38
60.
1:34:39
Yeah.
Jennifer Gutiérrez
1:34:39
1,000,000.
Matthew Fraser
1:34:39
1,000,000.
1:34:40
Right?
1:34:41
So that 60,000,000 is inclusive of platform support.
1:34:44
So things that you legacy that you may have known as data bridge or things that provide information out to open data, things like that.
1:34:52
All those things have been conform into the my city universe because as part of building core services or common services, all those things or those discrete components, they may have lived in individual places before.
1:35:04
But because they're being used for my city and we're gonna standardize on those platforms.
1:35:10
We brought them all into one universe instead of having them live in different spaces.