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Q&A
NYCHA's internal documentation and oversight procedures for contractors
1:56:33
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49 sec
Council Member Chris Banks questions NYCHA's internal procedures for maintaining documentation of contractor infractions and overseeing proper documentation. NYCHA representatives explain their current practices and systems.
- NYCHA keeps records of contractor infractions for 7-10 years
- Timekeeping information is checked regularly as it is received, either daily or weekly
- Invoices are checked against timekeeping information provided by guard companies
- NYCHA chooses to maintain this documentation, though it's not clear if there's a formal requirement
Chris Banks
1:56:33
Does NYCHA have a internal requirement to maintain documentation of the contractors trans infractions?
Lauren Gray
1:56:41
We choose to.
1:56:42
We keep it on file for anywhere from seven to ten years.
1:56:45
I know we have Allied's information stored and have no intent of getting rid of it anytime soon.
Chris Banks
1:56:50
Okay.
1:56:51
And is there a how often do you check, you know, whether proper documentation is being followed?
Lauren Gray
1:56:57
I'm sorry.
1:56:57
Could you repeat the question?
Chris Banks
1:56:58
I said how often do you check whether proper documentation is being followed?
Lauren Gray
1:57:03
The the timekeeping?
1:57:04
Yes.
1:57:04
Yes.
1:57:05
So it is checked regularly as timekeeping information is coming in to us, and I think it's reported daily or weekly.
1:57:13
As we receive it?
1:57:14
Yeah.
1:57:14
As we we receive the invoices that come in, we are checking it up against the timekeeping that is provided to us by the guard companies.
Chris Banks
1:57:22
And and what is the procedure when a contractor's employee are found to be in violation of their service agreement, such as being absent for a shift or consuming substances on a on duty?