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Q&A
DYCD retroactive contract registrations and causes of delays
1:42:40
·
130 sec
Council Member Stevens questions DYCD about the high number of retroactive contract registrations in FY 2024 and the main causes of delays. Jeremy Halbridge from DYCD explains the various factors contributing to registration delays and the agency's efforts to address them.
- DYCD registered over 1,600 contracts retroactively in FY 2024, more than any other agency
- A significant portion of retroactive contracts are from discretionary awards
- Main causes of delays include pending pre-qualified list status, missing vendor documentation, financial audits, and insurance documents
- DYCD is working to address delays by meeting regularly with providers and improving communication
Althea Stevens
1:42:40
I have some questions with DYCD and I'll pass it to the colleagues and I'll come back because I still have a few more questions.
1:42:45
DYCD registered over 1,600 contracts retroactively in FY twenty twenty four more than any other agency agency.
1:42:53
Can you detail the main cause of the contracting registration delays particularly for those delays over a year?
1:42:59
And what specific entail process changes in DYC to be implemented to reduce the retroactive contract payments to providers?
1:43:25
I know this.
1:43:27
chair for four years, so I'm very aware.
1:43:28
Amazing.
1:43:28
Thank you.
1:43:36
here when I when I knew that that wasn't gonna do what you guys kept saying it was doing, so I'm aware of that as well.
1:43:41
Great.
1:43:41
Because this was something a big announcement four years ago and I was like, it's not gonna do what we think it's gonna do, so but you can answer the question.
Michael Sedillo
1:43:07
I'll just jump in again chair just to mention that a significant portion, I think you'll hear this from Jeremy, a significant portion of our retroactive contracts, over two thirds of our retroactive contracts are from discretionary contracts, which is a miniscule part of our overall budget, but is overall
1:43:29
Great.
1:43:29
And I would just say that's why the multi year vehicle we worked on in partnership with the council was so important, and that's were
Rita C. Joseph
1:43:26
Been a
Jeremy Halbridge
1:43:48
Sure.
1:43:48
Thank you Chair Stevens.
1:43:50
Yes, a lot of those retroactive contracts are the city council discretionary awards as you know and we've discussed before.
1:43:56
But to your question of what are main causes of contract registration delays, it is various, right?
1:44:02
It can be from pre qualified list status being pending, from vendor documentation not yet currently available, financial audits, reports that are part of the registration process, missing insurance documents, etcetera, outside of just whether it is a discretionary or not.
1:44:22
Those are some of the type of reasons for delays, obviously.
1:44:27
We are working as hard as we can to break through them by meeting with our providers on a regular basis by working with you and all our funded providers so that they're aware of what they need as early as possible and then can come back when working with us with our chief nonprofit officer.
1:44:43
We have a help desk that they can reach out to both from our procurement shop and our fiscal shop to really try and make sure that they can get paid on time.