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Q&A
New reporting requirements for DOP-funded program providers
0:55:24
ยท
3 min
Commissioner Holmes and DOP staff explain the new weekly and monthly reporting requirements for program providers, detailing the reasoning behind these requirements and how the data is being utilized.
- Weekly reports provide information on available slots in programs, helping with efficient referrals.
- Monthly reports capture detailed information on program outcomes, participant demographics, and service needs.
- The data informs practice, helps identify areas needing attention, and guides program development.
- The new reporting system aims to bring DOP into compliance with MOCS regulations and contract requirements.
- The information will be particularly useful as many programs are expiring, helping DOP make informed decisions about future program needs.
Amanda Farias
0:55:24
Okay, got it.
0:55:25
I'm going to oh sorry, one last question under this bracket and then I'm going to pause to let my colleagues ask some questions.
0:55:32
The department has been requiring weekly and monthly reporting from DOP funded program providers.
0:55:38
What is the reasoning behind requiring this constant level of reporting and how are you folks utilizing said data from the reports and have you seen any significant changes or improvements since reviewing them?
Juanita Holmes
0:55:49
Okay, so that recently just started that requirement.
0:55:53
It's always been.
0:55:54
So we have a system called DOP Connect, very antiquated, doesn't support the information we need, doesn't support the information that's established in the contract by mocks.
0:56:04
So that information we substituted with I believe two forms where we're getting the information from them, but that's soon going to be consumed, you know, through IT, so it makes it a little bit less labor intensive.
0:56:20
We have communicated, thanked them for their patience.
0:56:24
It is information much needed.
0:56:26
I said I think earlier that that information helps us see the respective slots that we have left with these particular programs so we're not referring people and they don't actually have the room or the capacity to serve them.
0:56:40
But I'll also pivot to DC of Juveniles.
0:56:42
She actually designed these respective these respective reports.
Unknown
0:56:49
Good morning again.
0:56:50
How are you?
0:56:51
So we have a weekly report.
0:56:54
So that's due usually every Monday that gives us a snapshot of the amount of slots that are available for each particular provider.
0:57:01
It also lets our probation officers as Commissioner Holmes said know what slots are available.
0:57:08
It also informs leadership like what's available, what's not available so that we can share that information with our staff.
Amanda Farias
0:57:15
So are you saying you're looking at this data top of the morning of the top of the day of the week and assessing could we add three more people, six more people, zero Correct.
0:57:26
So it's utilized So it's utilized of referral.
Unknown
0:57:29
Referrals, which are important so we have programs to actually refer them to.
0:57:33
The monthly report captures abundance of information such as partial goals met, goals met, what type of program, what kind of vocational skills they've acquired or not acquired, mental health also, substance abuse, SOGI which identifies our youth who identify as LGBTQ, it gives us community districts, it gives us zip codes, it gives us an information that we really need to know what's working, what's not working, how are youth doing, what areas need more attention, what programs maybe need to develop out of this.
0:58:16
You know, data informs practice.
0:58:18
And as commissioner Holmes says, we have been out of compliance with that by based on mocks regulations of not having KPIs constantly being given to us reports and that's also part of every contract, human service contract that we have.
Amanda Farias
0:58:33
So are you folks adapting to adding more slots if you see an overabundance in Absolutely.
0:58:39
Or creating new programs?
Unknown
0:58:40
Yes.
0:58:41
So this information will give us, especially now that a lot of our programs are expiring, will give us that insight into what else we need to put in.
0:58:51
Do we need more mental health?
0:58:53
Do we need you know more of this, of that?
0:58:55
But we're not gonna know that information unless we have a unified form that gives us that information.
Amanda Farias
0:59:02
Appreciate the response.
0:59:03
I'm gonna yield my time and pass it over to council member Stevens followed by Ressler.