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Q&A
ECE contract registration, budget approval, and invoice processing for fiscal year 2025
3:10:48
ยท
3 min
Council Member Rita Joseph questions DOE representatives about ECE contract registration, budget approval, and invoice processing for fiscal year 2025. The DOE provides details on the number of contracts registered, budgets approved, and the process for submitting and processing invoices.
- 1,340 contracts currently registered, with 66 in process for FY2025
- 1,141 out of 1,175 submitted budgets approved for FY2025
- Providers submit enrollment information through a vendor portal
- Average invoice processing time is about two weeks
Rita Joseph
3:10:48
So the the the secret the magic is the CBOs as partnerships to make sure recruitment is being done in these seats.
3:10:54
So council member Stevens, see.
3:11:01
Delayed payments.
3:11:04
How many ECE contracts have been registered for fiscal twenty twenty five?
Jeff Klein
3:11:09
So I will turn over payment questions to my colleague who's chief of finance for Argument.
Rita Joseph
3:11:15
Sure, thank you.
Monique Scales
3:11:28
Hello again chair and council members.
3:11:30
Thank you for your question.
3:11:32
So we have several different contract types.
3:11:35
So they are contracts that are currently on a four year and five year term.
3:11:39
So in total we have 13 1,340 contracts that are currently registered.
3:11:47
We have another 66 that are in the process of being registered for f y twenty five.
3:11:52
Then we let me back up.
3:11:54
So we have 1,340 contracts that are currently registered.
3:11:58
That's on our four year and five year contract term.
3:12:01
We have approximately a hundred contracts that have to be registered or extended every year.
3:12:06
So out of that 100, we have 66 contracts that are in the process of being registered and 34 have already been registered for fiscal twenty five.
Rita Joseph
3:12:16
And how many have been approved?
3:12:17
How many EC budgets have been approved for fiscal twenty twenty five?
Monique Scales
3:12:21
So for fiscal twenty twenty five, we've approved 1,141 budgets out of the 1,175 submitted budgets.
Rita Joseph
3:12:31
Okay.
3:12:32
And how much is that in dollars?
3:12:35
You'll get back to
Monique Scales
3:12:36
I'll have to get back to you on that one.
Rita Joseph
3:12:39
Can you please tell me the details on New York City Public School effort in recruiting and hiring more analysis to work on processing these contracts?
3:12:46
And what are the barriers to hiring for this position?
3:12:49
Because I know last time there's a headcount.
Monique Scales
3:12:53
So we are currently, for the division currently hiring or looking to hire analysts.
3:12:59
As deputy chancellor said in our previous hearing.
3:13:03
They are currently there's civil service laws that we have to abide by, but we are actively looking and trying to recruit recruit for the appropriate positions.
Rita Joseph
3:13:13
So do you get accurate up to date enrollment numbers for ECE providers before the providers are approved to submit invoice or submit current attendance and enrollment?
3:13:22
How does that?
Monique Scales
3:13:23
So it's important to note that the providers are the ones that have to submit the enrollment information, and they do that through our vendor portal.
3:13:32
So for us to have accurate and up to date information, they're the ones that submit it into vendor portal.
3:13:36
So once they submit the information, then, they are able to once they have an approved budget, they're able to certify attendance and then they can submit an invoice.
Rita Joseph
3:13:47
How long does it take if they submit the information for you to start working on that case?
Monique Scales
3:13:52
So regarding submitting the enrollment, there's nothing that has to happen, they just have to submit it.
3:13:57
They have to submit the enrollment again.
3:13:59
They also have to certify attendance.
3:14:01
So it all depends.
3:14:02
It's it's it starts with them, but once they certify attendance, they have an approved budget, and they submit their invoice, then we will work and begin to process the invoice.
Rita Joseph
3:14:12
How long does it take to process an invoice?
Monique Scales
3:14:15
We we, our average time is about two weeks to process an invoice.
3:14:21
That's our average time.